Our personal data policy sets out how the personal data that we collect about a race entrant may be used.
In this Policy, “event organisers”, “we” or “us” refers to the Rotary Club of the Royal Forest of Dean which is a registered charity (No. 286032).
The event organisers are data controllers for the purposes of the Data Protection Laws. This means that we are responsible for deciding how to hold and use personal data about you. We are required under Data Protection Laws to notify you of the information contained in this policy.
We collect some or all of the following personal data from you when you enter the event:
If you fail to provide us with the above information, we will not be able to process your race entry or allow you to participate in the event.
If you register for the event as part of a team, some of the above information may be provided to us by a member of your team on your behalf to allow us to contact you to complete your event registration.
We will keep your personal data only for as long as is necessary for the purpose for which it was collected, to confirm your participation in previous events, or to meet our legal, regulatory or reporting requirements. Your personal data will be securely destroyed or put beyond use when it is no longer required, in accordance with our data retention and disposal policies.
We will collect and process your personal data principally to enable us to provide our services to you in connection with the event, including using your personal data:
Your personal data will be used to generate both start and result lists for the event but no directly identifiable information other than your name, club and race category will appear on any documentation or results provided by us.
By entering the event, you signify that you fully understand and agree that your personal data will be used for the purposes set out in this policy.
We may share your personal data with the following third parties who perform services on our behalf in connection with the event:
in this case, solely to the extent necessary to deliver those services and strictly in accordance with all applicable Data Protection Laws.
We will not otherwise pass on your information to third parties except with your prior consent.
We are committed to ensuring the confidentiality of the personal data that we hold. We have put in place measures to protect the security of your information. Details of these measures are available upon request.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data is retained for 3 years to permit participants in the previous events to be identified.
You have various rights under law in relation to your personal data, including the right to:
You can contact us using using the email address set out below if you have questions about this policy, need further information about our privacy practices, or wish to obtain a copy of your personal data or update your personal data.